13 April, 2022

Weightmans are a top 45 UK law firm, with over 1300 people working from their offices in Birmingham, Glasgow, Leeds, Leicester, Liverpool, London, Manchester, and Newcastle.

With a strong reputation and heritage offering a full legal service, Weightmans understands what makes them different is their people.

The recruitment team identified that they had outgrown the existing Applicant Tracking System which had become outdated, no longer fit for purpose and was a barrier to delivering the best recruitment journey for all stakeholders. The existing system was unable to integrate with other HR systems and the experience had become disjointed and far from seamless for all involved.

The recruitment team now needed an ATS that was user friendly for all stakeholders and included an on-boarding tool. They also identified the need for transparency for hiring managers in order for them to see, in real time, where their vacancies were up to. The new system needed to reduce the volume of manual interventions and over reliance on spreadsheet reporting, to free up the recruiter’s time to focus on more direct recruitment and client engagement.

After reviewing the marketplace for a functionally rich recruitment platform, Weightmans chose Eploy’s ATS and Talent Candidate Relationship Management platform to enhance the recruitment experience. Eploy would assist in attracting and nurturing talent, reduce time spent on transactional activity which would in turn help to deliver more direct sourcing. The on-boarding portal would also allow for a seamless journey until a candidate’s first day at the Firm.

Weightmans saw the opportunity to improve candidate communications and engagement, reduce admin and manual recruitment to improve the process for all involved. Another benefit was the new recruitment portal would host contract and terms documents and generate these for candidates to access on the candidate portal. Previously a manual process, as well as on-boarding includes new starter integration to their HR system, Cascade.

Sarah Higham, HR Services Team Manager at Weightmans, commented, “Since go-live with Eploy, we have really improved our recruitment capability, we have streamlined our hiring processes to become much more efficient. For example, the interview tool removes the need for back and forth e-mails arranging interviews and the import functionality takes candidate information right through to our HR system. With Eploy’s complete recruitment platform, there is less room for error and a clear compliance trail across every stage of the recruitment process. Hiring managers now have real-time data with the recruitment analytics available in Eploy to monitor the progress of their vacancies, and much more visibility of a candidate’s journey. Having a clear view of the recruitment bigger picture and the ability to dive into the detail in real-time is extremely powerful – no more spreadsheets or manual reporting!

"Using the Eploy candidate portal gives candidates effortless registrations and applications and allows flexibility to intuitively search and apply for vacancies. Vacancies are searchable by keywords, location and department. This online recruitment is seamlessly built into our careers site and reduces clicks to apply while fostering candidate engagement at the early stages.”

You can look at the Weightmans careers site and vacancies and see what it’s like to work for them and how easy it is to apply https://apply.weightmans.com/vacancies

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